Personal Assistant to CEO

About the role

We are seeking a proactive Personal Assistant to support the Chief Executive Officer of Vodacom DRC. The role ensures smooth office administration, diary and travel management, stakeholder coordination, and financial reporting, contributing to the efficiency, reputation and credibility of the CEO office.

Key responsibilities

• Book and prepare meetings, distribute agendas, and share critical information with relevant parties.
• Screen telephone calls, manage filing of hard‑copy and electronic documents while maintaining confidentiality.
• Handle incoming mail within a 24‑hour SLA and route it to appropriate departments.
• Maintain the CEO’s diary, schedule meetings and events, and coordinate travel arrangements including flights, hotels, protocol and transport.
• Collaborate with the Chief of Staff on monthly meetings and ensure alignment of communication and logistics.
• Manage office supplies, refreshments, IT equipment and overall office maintenance.
• Process financial transactions according to the company’s Delegation of Authority, monitor the office budget and reconcile advances.
• Prepare and submit operational reports on agreed timelines.

Required profile

• Minimum Bachelor’s degree in Administration or a related field.
• At least 5 years of progressive experience as an Executive Personal Assistant.
• Experience in budget management is a plus.
• Fluent in English and French with strong report‑writing abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Email communication
• Internet research