Supply Chain Management and Administrative Coordinator

About the role

The Supply Chain Management and Administrative Coordinator will support the planning, procurement, and logistics functions of our humanitarian programmes. This position ensures compliance with donor requirements and World Vision SCM policies while maintaining efficient office and asset operations.

Key responsibilities

• Consolidate the operation plan in line with project budgets for each financial year.
• Manage end‑to‑end procurement: collect quotations, facilitate committee meetings, support vendor selection, and ensure 100% donor compliance.
• Liaise with the National Office Supply Chain Officer/Manager for reporting, coordination, and SCM initiatives.
• Monitor procurement effectiveness, including purchase quality, cost efficiency, order accuracy, and lead times.
• Maintain procurement documentation and databases (PRs, Quotations, POs, Contracts, GRNs) for finance, audit, and compliance.
• Coordinate with Finance to consolidate supporting documents for timely supplier payments.
• Support strategic sourcing and supplier relationship management to achieve cost savings.
• Track all procurement transactions in the ProVision system and keep Supplier Information Management records up to date.
• Supervise logistics, transportation, and distribution of goods to project sites, ensuring timely delivery.
• Maintain asset records, vehicle logs, insurance renewals, and office utilities, ensuring uninterrupted operations.

Required profile

• Experience in procurement, supply chain, or logistics within an NGO or similar environment.
• Strong understanding of donor compliance and partnership policies.
• Ability to coordinate with multiple internal teams and external vendors.
• Attention to detail for documentation and reporting.

Required skills

• ProVision procurement system

What we offer

• Opportunity to contribute to a mission‑driven organization impacting vulnerable children worldwide.
• Collaborative work environment with a global team.