Supply Chain Associate

About the role

IOM DRC is supporting preparedness and response activities related to the Ebola Virus Disease outbreak in eastern DRC. This Supply Chain Associate position covers procurement, vendor management, asset and fleet management and supports junior SCM staff. Applications are accepted from internal and external candidates.

Key responsibilities

• Receive and consolidate procurement requisitions, verify completeness against the Purchase Authorisation Matrix and obtain missing information.
• Assist supervisors with complex, higher-value purchases.
• Prepare tender documents, solicit bids and quotations, support bid analysis and evaluation, and confirm terms with selected suppliers.
• Monitor open requisitions, follow up on delivery and coordinate delivery notes with the receiving unit.
• Review vendor invoices, prepare payment requests and coordinate payments with Finance.
• Maintain physical and electronic records of procurement documentation and draft periodic reports.
• Conduct market surveys to identify new suppliers and evaluate them on quality, price and service.
• Track contracts for timely renewal, monitor office supplies and utilities, and coordinate utility payments with Finance.
• Brief and guide office staff on procurement procedures.
• Handle property, asset, warehousing, insurance, maintenance and transportation tasks, and coordinate fleet operations including vehicle schedules, logbooks and maintenance.
• Train and mentor junior SCM staff, monitoring their professional development.

Required profile

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with three years of relevant experience; or high school diploma with five years of experience.
• Experience in procurement and logistics with vendors and service providers, and with asset management.
• Advantageous: experience with IOM/UN procurement and logistics rules, and in an international organisation.
• Fluency in English (oral and written); IOM staff must also be fluent in one of the IOM official languages.

Required skills

• High level of computer literacy.
• Ability to work with national and international institutions and to write clear reports.
• Communication and negotiation skills.
• Ability to set realistic resource requirements for IOM's needs.