Brand Assistant – Marketing Department

About the role

The Brand Assistant provides structured administrative, coordination and operational support to the Marketing Department, ensuring smooth cross‑functional collaboration, vendor management, documentation control and efficient execution of brand projects.

Key responsibilities

• Manage day‑to‑day administrative activities of the Marketing Department.
• Coordinate tasks with Trade Marketing, Sales, Planning, Supply Chain, Legal and Finance teams.
• Maintain organized documentation and records of all marketing activities.
• Draft professional internal and external emails.
• Track, record and report attendance of Marketing and Trade Marketing teams, preparing periodic summaries for management.
• Maintain a tracker for brand packaging materials, coordinate procurement with Planning and Supply Chain, and monitor approval timelines.
• liaise with vendors for quotations, contracts, artwork and follow‑ups, keeping records of agreements and contract validity.
• Review basic legal terminology in contracts and support translation between English and the local language.
• Coordinate with designers for artwork development, ensuring version control of packaging and promotional materials.
• Manage the department’s petty cash, maintain a daily register, ensure expense approvals and reconcile balances weekly.

Required profile

• 1‑3 years of experience in marketing administration, brand support or business coordination.
• Strong written and verbal communication skills in English, French and the local language.
• Proficiency in Microsoft Excel (basic formulas, tracking sheets, data organization).
• Ability to draft professional emails and understand basic legal/contract terminology.
• Disciplined documentation and record‑keeping habits.
• Basic accounting awareness and strong inter‑departmental coordination abilities.
• Detail‑oriented, organized working style with high ownership and integrity.

Required skills

• Microsoft Excel