Officer, Administration and Procurement

About the role

The Officer, Administration and Procurement supports the IFRC Kinshasa Cluster office by managing the procurement of office supplies, equipment and related services. Working under the guidance of the Coordinator, Finance, Administration and IT, the role ensures compliance with IFRC procedures and delivers cost‑effective solutions for internal users.

Key responsibilities

• Procure office and administrative goods and services in line with IFRC procurement standards, including processing requisitions, issuing purchase orders and managing contracts.
• Conduct market research, obtain quotations, prepare comparative analyses and maintain an up‑to‑date supplier database.
• Coordinate local committee meetings for contracts above CHF 50,000 and ensure proper authorisation and budget coding.
• Monitor contract execution, delivery timelines and quality, and maintain the office asset register with periodic physical verification.
• Prepare regular narrative and financial reports on procurement activities for the Administration and Finance teams.

Required profile

• University degree in procurement, supply chain or management.
• At least 4 years of experience managing end‑to‑end procurement cycles, including tender documentation and contract administration.
• Field experience in a humanitarian organization is preferred.
• Fluent in French and English; additional IFRC language is a plus.

Required skills

• Proficiency with ERP or procurement platforms such as SAP, Oracle, Dynamics or Unit4.
• Strong computer skills (Windows, spreadsheets, word‑processing, email).
• Ability to conduct market assessments, price analysis and maintain audit‑ready documentation.