Operations Manager (Administrative)

About the role

FHI 360 is hiring an Administrative Manager to ensure efficient, compliant and well-coordinated administrative operations across facility, procurement, fleet, warehousing, reporting and field coordination. The role selects, develops and evaluates personnel, ensures accurate reporting and compliance with donor and organizational standards, and leads a project or country office of moderate complexity.

Key responsibilities

• Lead and oversee all procurement activities, ensuring compliance with organizational policies, donor regulations, ethical sourcing and internal controls, and develop procurement strategies, monitor performance indicators and strengthen vendor management and risk mitigation.
• Manage the material and equipment needs of the project, controlling inventory and overseeing distribution centers.
• Manage facilities activities and ensure compliance with safety regulations.
• Oversee complex administrative activities such as travel and meeting coordination, and arrange hotel reservations, flights, transport and food and beverage logistics.
• Prepare work plans, draft implementation guidelines and project time plans, and provide staff mentoring and capacity development.
• Collaborate with business unit and department leaders so that project implementation aligns with strategy and goals.

Required profile

• Bachelor's degree plus at least 8 years of relevant experience.
• Experience in general administration, supply chain management, procurement, fleet management and/or warehousing.
• Professional certification or advanced training in facility management, logistics and/or supply chain management required; previous management experience preferred.
• Fluency in English required; leadership, people-management and cross-cultural communication skills.
• Ability to work under pressure in complex environments and to make decisions with significant impact.

Required skills

• In-depth knowledge of office equipment, procurement, budgeting and supply chain management best practices.
• Experience with donor policies and regulations, including contract negotiation, vendor management and fraud detection.
• Use of Microsoft Office 365, SharePoint, Skype/Zoom/Teams and data analytics software for reports and work plans.

The expected salary range is USD 37,000 - 55,000 per year for a national local hire, depending on experience, education, internal equity and market conditions. Less than 20% travel is required.