Supply Chain Assistant

About the role

IOM DRC is supporting ongoing preparedness and response activities related to Ebola Virus Disease (EVD). A temporary field support position is needed in Goma to implement and monitor response activities, community engagement, field coordination, information collection and administrative follow-up. The role covers procurement, supplier management, asset and warehouse management, and transportation coordination.

Key responsibilities

• Receive and consolidate procurement requisitions, check them against the Purchase Authorization Matrix and office instructions, and obtain missing information.
• Prepare tender documents, solicit bids and quotations, and share bid analysis summaries with the requesting unit.
• Confirm approved purchase terms with suppliers, prepare purchase orders and contracts, and coordinate authorizations.
• Follow up on open requisitions and delivery notes, review vendor invoices and coordinate payments with Finance.
• Maintain physical and electronic records of procurement documentation and support periodic reports.
• Carry out supply chain tasks for property and asset management, warehousing, insurance, maintenance and transportation, including monitoring contractor activity and driver logbooks.
• Support meetings, workshops and trainings, and perform other assigned duties.

Required profile

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with two years of relevant experience; or high school diploma with four years of experience.
• Fluency in French (oral and written); English, French or Spanish is required for all IOM staff.
• Advantages: certification in procurement, logistics or supply chain; experience with IOM/UN procurement rules and with international organisations.

Required skills

• High level of computer literacy.
• Experience in procurement and logistics with vendors and service providers, and with asset management.
• Clear reporting, communication and negotiation skills.