Brand Assistant – Marketing Department

About the role

The Brand Assistant will provide structured administrative, coordination, and operational support to the Marketing Department. This position ensures smooth cross‑functional collaboration, vendor management, documentation control, and efficient execution of brand projects.

Key responsibilities

• Manage day‑to‑day administrative activities and maintain organized records of all marketing actions.
• Coordinate tasks with Trade Marketing, Sales, Planning, Supply Chain, Legal, and Finance teams.
• Track and report attendance for Marketing and Trade Marketing teams, preparing periodic summaries for management.
• Maintain a tracker for brand packaging materials, liaise with Planning and Supply Chain for procurement, and monitor approval timelines.
• Handle vendor quotations, contracts, artwork follow‑ups, and maintain contract records, including basic legal terminology review.
• Provide translation support between English and the local language and coordinate artwork development with designers.
• Manage the department’s petty cash, ensuring full accountability, weekly reconciliation, and strict financial discipline.

Required profile

• 1‑3 years of experience in marketing administration, brand support, or business coordination.
• Strong written and verbal communication in English, French, and the local language.
• Excellent documentation, record‑keeping, and inter‑departmental coordination abilities.
• Detail‑oriented, structured, and organized working style with high ownership and integrity.

Required skills

• Proficiency in Microsoft Excel (basic formulas, tracking sheets, data organization).

What we offer

• Opportunity to work in a dynamic marketing environment within a growing company.
• Exposure to cross‑functional teams and brand project execution.