Executive Office Assistant

About the role

The company, a growing financial services firm in Kinshasa, seeks an experienced Executive Office Assistant to provide cross‑functional support in administration, logistics, and HR. Working closely with senior management, you will ensure smooth daily operations and act as a key liaison for internal and external stakeholders.

Key responsibilities

• Manage senior management calendars, meetings, travel arrangements and follow‑up on decisions.
• Handle confidential correspondence, draft minutes, reports and professional communications.
• Maintain filing systems, administrative records, contracts and procurement documentation.
• Coordinate office supplies, equipment inventory, maintenance and event logistics.
• Support HR functions including personnel files, recruitment coordination, onboarding, attendance monitoring and HR documentation.

Required profile

• University degree in Business Administration, Management, HR, Logistics or related field.
• 3–5 years of experience supporting senior management or a CEO office.
• Strong organizational, time‑management and discretion skills.
• Fluent in written and spoken French and English.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook