Human Resources Assistant (Kinshasa)

About the role

The Human Resources Assistant will support the HR team in Kinshasa under the supervision of the Chief of Mission and HR Officer. The role involves handling recruitment, onboarding, data management and employee‑service activities to ensure smooth HR operations.

Key responsibilities

• Support recruitment processes by publishing vacancy notices, sorting applications, arranging interviews, preparing documentation and communicating with candidates.
• Carry out pre‑employment activities such as preparing Entry on Duty paperwork, coordinating medical exams, organizing orientation and security briefings, and setting up insurance coverage.
• Maintain HR data in the organizational system, ensure accuracy, monitor contractual situations and generate related reports.
• Act as timekeeper for leave administration, reconcile leave quotas, produce reports and answer staff queries.
• Assist with separation, classification, reclassification and promotion processes, including documentation collection and coordination with regional offices.
• Provide logistical support for HR meetings, trainings and events, handling facilities, equipment and document preparation.

Required profile

• High school diploma with four years relevant experience, or a bachelor’s degree in Human Resources, Business Administration, Psychology or a related field with two years experience.
• Fluency in French (oral and written); English proficiency is an advantage.
• Prior experience in international humanitarian or multi‑cultural organizations is desirable.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Familiarity with SAP or Oracle HR systems (preferred).