Project Administrator

About the role

Kibali Gold Mine is recruiting a Project Administrator to support the ARK Project mine expansion feasibility study. The role provides administrative, document control and invoice coordination support to the project team, ensuring accurate records, efficient communication and timely support for internal and external stakeholders.

Key responsibilities

• Coordinate travel, accommodation, visas, transfers and logistics for the project team, visitors, workshops and meetings.
• Maintain project contracts and documentation for consultants, contractors and vendors.
• Manage data management and information transfer, including filing systems, document registers, version control, action item lists and SharePoint folders.
• Control and manage project and engineering documentation (procedures, specifications, reports and drawings) through to final sign-off, and distribute documents and communications to stakeholders.
• Interface with finance, procurement and accounts payable teams to support invoice preparation, purchase order setup, payment follow-up and invoicing compliance.
• Assist with expediting critical path items and tracking delivery of goods and services to site.
• Load purchase requisitions on SAP and maintain procurement records.
• Support the daily management of the project office, including office supplies and administration.
• Assist the Project Manager with meeting minutes, reports, presentations, diary coordination and other administrative or secretarial tasks.

Required profile

• High School Certificate; a diploma in Business Administration, Project Administration or a related field is advantageous.
• At least 3 years' experience in project administration, project secretarial support or document control, preferably in a mining, engineering, construction or EPCM environment.
• Basic understanding of project management and document control principles.
• Excellent written and verbal communication skills, attention to detail and ability to prioritise tasks while maintaining confidentiality.

Required skills

• Fully conversant with MS Office Suite, SharePoint and electronic filing or document management systems.
• SAP experience, especially purchase requisitions and procurement administration, is advantageous.

What we offer

• A comprehensive compensation package, including bonuses and site-specific benefits.
• A dynamic, collaborative team and ongoing growth opportunities.
• Access to a variety of career opportunities across the organization.