Project Officer – Grants & Operations (DRC)

About the role

The Partnerships for Forests (P4F) Component 3 programme is seeking a Project Officer to manage day‑to‑day grants administration, compliance and operational coordination for its portfolio in the Democratic Republic of the Congo. Based in Kinshasa, the role supports the full grant lifecycle from screening to close‑out while ensuring audit‑ready records.

Key responsibilities

• Support grant screening, due‑diligence, contracting, implementation, amendments and close‑out, maintaining accurate files and trackers.
• Coordinate grantee onboarding, provide guidance on contractual obligations, eligible expenditures and reporting requirements.
• Maintain budget, commitment, expenditure and forecast trackers in close collaboration with the finance team.
• Review grantee financial reports, invoices and payment requests, escalating any discrepancies.
• Prepare and file grant agreements, task orders, service contracts and related documentation.
• Facilitate procurement documentation, evaluation records and approvals.
• Organise meetings with grantees and internal teams, record decisions and monitor follow‑up actions.
• Maintain project risk and issue registers and support periodic reviews.

Required profile

• Demonstrated experience in grant, sub‑grant or contract administration within a donor‑funded programme.
• Strong attention to detail, document control and ability to manage competing deadlines.
• Excellent written and verbal communication in French and English.
• Right to work in the DRC and willingness to be based in Kinshasa.

Required skills

• Advanced proficiency with Microsoft Excel, Word, PowerPoint, Outlook and SharePoint.
• Financial acumen for interpreting budgets, forecasts and expenditure reports.