Document Control Officer – Feasibility Study

About the role

Kibali Gold Mine is recruiting a Document Control Officer to support the ARK Project mine expansion feasibility study. The officer manages, tracks and maintains all project documentation, ensuring accurate version control, timely distribution, secure recordkeeping and effective document flow between the project team, engineering disciplines, consultants and other stakeholders.

Key responsibilities

• Establish and maintain a structured document control system covering technical reports, drawings, registers, correspondence, approvals and study deliverables.
• Manage document numbering, revision control, version history, distribution, filing and archiving.
• Coordinate receipt, review, issue and tracking of documents from internal teams, consultants, contractors and other stakeholders.
• Maintain accurate document registers so documentation is complete, current, controlled and retrievable.
• Monitor workflows to support timely review, comment resolution, approval and issue of deliverables.
• Liaise with project managers, study leads, discipline engineers and external consultants on timely submission and approval.
• Ensure document control supports data integrity, confidentiality, audit readiness and compliance with internal and external requirements.
• Prepare regular documentation status reports on outstanding submissions, overdue reviews and approval bottlenecks.
• Administer document management systems such as SharePoint, Aconex or equivalent EDMS platforms.

Required profile

• Bachelor's degree or diploma in Information Management, Records & Archives Management, Library and Information Systems, Engineering Administration or a related field.
• Minimum 2 years' experience in document control, preferably in mining, engineering, construction, studies or project environments.
• Exposure to feasibility studies, project studies, engineering documentation or technical deliverables is advantageous.

Required skills

• Proficiency in Microsoft Excel, Microsoft Office and document management systems.
• Experience with document control systems such as Aconex, SharePoint or similar EDMS platforms.
• Knowledge of ISO standards, records management principles and document control best practices.
• Attention to detail, planning, organisation, coordination and follow-up skills.
• Strong written and verbal communication with internal and external stakeholders.

What we offer

• A comprehensive compensation package, including bonuses and site-specific benefits.
• The chance to contribute to a significant mine expansion feasibility study.
• A dynamic, collaborative team and ongoing growth opportunities.
• Access to a variety of career opportunities across the organization.