Virtual Assistant for Wellness Coaching Business

About the role

We are building a wellness coaching business aimed at mid‑life women and need a reliable Virtual Assistant to support the launch and ongoing operations. This remote, part‑time role starts with 4–6 hours per week and may expand as the business grows.

Key responsibilities

• Set up and maintain Kajabi pages, products, offers, checkout flows, and email sequences.
• Upload course content, thumbnails, and related assets to Kajabi.
• Create and schedule social‑media graphics and posts using Canva and scheduling tools.
• Format captions, organize assets, and repurpose long‑form content for social platforms.
• Prepare forms, Zoom links, Calendly scheduling, email templates, and basic tech integrations.
• Format Google Docs, worksheets, PDFs, and client materials.
• Document repeatable processes by writing SOPs and checklists.
• Update task status and communicate blockers or completions clearly.

Required profile

• Detail‑oriented and able to follow instructions precisely.
• Honest about skill gaps and proactive in learning.
• Comfortable working independently in an online business environment.
• Clear, timely communication.

Required skills

• Kajabi
• Canva
• Social‑media scheduling tools (e.g., Buffer, Later)
• Instagram and/or Facebook content formatting
• Google Workspace (Docs, Sheets, Drive)
• Zoom
• Calendly or similar scheduling platforms
• Loom or other screen‑recording tools
• Project‑management tools (Trello, Asana, ClickUp, etc.)