Personal Assistant to the Managing Director

About the role

A leading construction company, represented by Shugulika Africa Limited, is looking for an experienced Personal Assistant to provide high-level secretarial and administrative support to its Managing Director at the Lubumbashi, DRC office. The role suits a proactive, well-organized person who can handle many tasks in a fast-paced setting while keeping things confidential.

Key responsibilities

• Manage the calendar, schedule meetings and coordinate appointments.
• Prepare and edit documents, reports, presentations and correspondence.
• Prepare detailed itineraries for business trips and personal travel, and arrange flights, accommodation and transport.
• Maintain confidentiality on personal and business matters.
• Answer calls, reply to emails and manage correspondence.
• Follow up on action items and deadlines.
• Organize and maintain digital and physical files and records.

Required profile

• Graduate with 6-7 years of experience as a Personal Assistant, Secretary, Executive Assistant or similar.
• Strong experience with administrative tasks and office management.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information discreetly and professionally.
• Experience handling personal tasks, managing high-level projects and coordinating events.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Calendar software such as Google Calendar and Outlook